- Built on-site in Sydney, Central Coast & Newcastle
- Travel included upfront
- Works inside your existing tools
- Team trained on day one
What it handles
6 Admin Workflows Claude Takes Off Your Plate
Every setup is built around your business, your tools and your brand voice. These are the six workflows we build most often.
AI Inbox Triage and Email Automation
Every enquiry read, sorted, and drafted in your brand voice using Claude AI across Gmail and Outlook.
Automated Quotes and Proposals
Custom pricing, terms, and formatting written automatically by AI into your CRM or Xero invoicing systems.
Weekly Reporting Pack Automation
AI systems that aggregate business numbers and generate summaries every Monday morning.
AI Customer Follow-up Systems
Automated workflow management via Zapier or Make to ensure every lead and job is followed up on time.
AI Marketing and Campaign Drafts
Drafting social media posts, email campaigns, and designs using AI tools from a quick brief.
On-site Team AI Training
In-person workshops ensuring your team knows how to use Claude AI efficiently.
Works with the tools you already use
Claude sits across the software your team uses every day. No new platform to learn and no tech overhaul.
- Anthropic Claude
- Google Workspace
- Gmail
- Microsoft 365
- Outlook
- Zapier
- Make.com
- HubSpot
- Salesforce
- Xero
- QuickBooks
- Slack
- Asana
- Monday.com
The Cost of Small Business Admin: Data and Benchmarks
- Reading and sorting the inbox3.5 hrs/week
- Designing social media graphics2.5 hrs/week
- Chasing unpaid invoices1 hrs/week
Based on our internal small business operations audit, which tracks 36 fixed administrative tasks across 7 core business categories (including Inbox Communications, Money Management, Marketing Content, Sales, Clients and Delivery, General Operations, and Planning/Reporting), the average small business owner wastes a massive portion of their working year on manual, repeatable work.
- The Administrative Burden:Routine tasks drain significant operational hours every week. For example, business owners spend an average of 3.5 hours per week simply reading and sorting their inboxes, 2.5 hours designing social media graphics, and 1 hour manually chasing unpaid invoices.
- The Annual Impact:Assuming a standard 46-week working year (allowing approximately 6 weeks of leave), these cumulative, low-leverage hours quickly scale into hundreds of wasted hours annually. Evaluated at a standard independent consultation rate of $50 per hour, this administrative overhead drains thousands of dollars in hidden operational value from the business each year.
- Reclaimable Capacity via AI:Our operational framework demonstrates that a flat baseline of 60% of routine small business administration can be successfully automated or clawed back by implementing custom Claude AI workflows into existing business systems. By eliminating these "worst offender" time-drains, business owners typically reclaim over 10 hours of active operational capacity every week.