AI consultant Mat Tower working on-site at a laptop, building custom Claude AI administrative workflows and integrations for a local business client in Sydney.
Claude for Trades & Services · Sydney, Central Coast & Newcastle

AI Admin Systems for Local Trades & Services

Get back on the tools. Let Claude AI handle the paperwork.

As a mechanic, plumber, electrician, or service provider, you make your money when you are on the job, not when you are stuck behind a computer typing out quotes, chasing invoices, or answering emails at midnight.

We bring Anthropic’s Claude AI into your workshop or office to build custom administrative workflows. In just one day, we automate your manual paperwork using the booking systems and software you already use.

Book a 30-Minute Discovery Call
60%Of routine admin handled
1 dayOn-site at your workshop
10+ hrsReclaimed every week
30 daysDirect email support
  • Built on-site in Sydney, Central Coast & Newcastle
  • Travel included upfront
  • Works inside your existing tools
  • No coding required

What we build

What We Build for Your Trade

01

Automated Quotes & Variations

Your pricing, formatted instantly.

Drop raw notes, measurements, or parts lists into a text or voice memo, and Claude will draft a professional, formatted itemised quote directly into Xero, QuickBooks, or your industry CRM in seconds.

02

Inbox Triage & Job Dispatch

Never miss an emergency lead.

Our AI systems read incoming website enquiries, emails, and form submissions. It instantly categorises them by urgency (e.g., “Emergency pipe burst” vs. “Routine maintenance request”) and drafts a hyper-personalised response ready for you to approve and send.

03

Supplier Invoice Processing & Parts Tracking

Keep your margins tight without the manual entry.

Forward your parts, material, or supplier invoices straight to Claude. The AI automatically extracts the data, updates your job costs, and logs the expense against the correct project or client file.

04

Customer Follow-Ups & Review Generation

Secure more repeat business automatically.

Once a job is marked complete in your system, Claude triggers a personalised follow-up message to ensure the client is satisfied and automatically asks for a Google review, helping boost your local map rankings.

Who it's for

Supported Industries

We build practical, jargon-free AI admin automation for high-volume blue-collar businesses across Sydney, the Central Coast and Newcastle, including:

  • 01

    Automotive

    Mechanics, smash repairs, panel beaters, auto-electricians, tyre shops, and mobile detailers.

  • 02

    Property Trades

    Plumbers, residential electricians, gas fitters, HVAC technicians, carpenters, and tilers.

  • 03

    Commercial Services

    Pressure cleaners, commercial cleaners, commercial dry cleaning operations, window cleaners, waste removal, and security installers.

  • 04

    Home Services

    Landscapers, roofers, pest control specialists, painters, fencers, and pool technicians.

Don’t see your trade here?

These are the trades we work with most, plus many more. If your business runs on jobs, quotes and invoices, we can build it for you.

Ask about your trade
Integrations

Supported Trade Software & Ecosystems

We don’t force you to change how you work. We map Claude AI into your existing field service management and accounting apps:

  • ServiceM8
  • AroFlo
  • simPRO
  • Xero
  • QuickBooks
  • Gmail
  • Zapier
  • Make.com

How it works

Your Trade Admin Setup in 4 Steps

  1. 01 STEP 01

    Discovery Call (30 Mins)

    A quick call with Mat to look at the tools you use, where the paperwork piles up, and whether a Claude setup is the right fit for your trade.

  2. 02 STEP 02

    Scope and Fixed Price

    Your custom workflows are scoped for a fixed price of $2,799. Travel to your workshop or office in Sydney, the Central Coast or Newcastle is included, with no hidden fees.

  3. 03 STEP 03

    The Deployment Day

    Mat works on-site at your workshop, office or kitchen table for one business day, builds your workflows, and trains you or your office manager before packing up.

  4. 04 STEP 04

    Post-Launch Support

    You get a reference guide written for your business, plus 30 days of direct email support.

Data and benchmarks

The Cost of Small Business Admin: Data and Benchmarks

Average weekly hours per task
  • Reading and sorting the inbox3.5 hrs/week
  • Designing social media graphics2.5 hrs/week
  • Chasing unpaid invoices1 hrs/week
Routine admin, with Claude in place
60% automated or clawed back
Handled by Claude Still with you
10+ hrs reclaimed every week

Based on our internal small business operations audit, which tracks 36 fixed administrative tasks across 7 core business categories (including Inbox Communications, Money Management, Marketing Content, Sales, Clients and Delivery, General Operations, and Planning/Reporting), the average small business owner wastes a massive portion of their working year on manual, repeatable work.

  • The Administrative Burden:Routine tasks drain significant operational hours every week. For example, business owners spend an average of 3.5 hours per week simply reading and sorting their inboxes, 2.5 hours designing social media graphics, and 1 hour manually chasing unpaid invoices.
  • The Annual Impact:Assuming a standard 46-week working year (allowing approximately 6 weeks of leave), these cumulative, low-leverage hours quickly scale into hundreds of wasted hours annually. Evaluated at a standard independent consultation rate of $50 per hour, this administrative overhead drains thousands of dollars in hidden operational value from the business each year.
  • Reclaimable Capacity via AI:Our operational framework demonstrates that a flat baseline of 60% of routine small business administration can be successfully automated or clawed back by implementing custom Claude AI workflows into existing business systems. By eliminating these "worst offender" time-drains, business owners typically reclaim over 10 hours of active operational capacity every week.
36Administrative tasks tracked
7Core business categories
46Working weeks per year
$50Per hour consultation rate
60%Of routine admin reclaimable
FAQ

Frequently Asked Questions

Not at all. We build the system to fit your existing routines. If you can send a text message or a voice note, you can use the custom AI workflows we set up. The AI handles the complicated formatting behind the scenes.
Yes. By utilising automation tools like Zapier or Make, we link Anthropic’s Claude AI directly to field service management platforms, Gmail, and accounting software to automatically move job details where they need to go.
Mat Tower works on-site directly in your office across Sydney, the Central Coast and Newcastle. For clients outside these regions, travel arrangements can be built transparently into the project scope.

Get back on the tools.Let Claude AI handle the paperwork.

Book a discovery call now